ClearCare Solutions Ltd.

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The ClearCare Integrated Management System

Early Warning Systems

Workflow

Security/Fingerprint Technology

ClearCare offers a
safe, simple,
streamlined and
secure
approach to all
residential care home
management, whether
domiciliary, young
persons or elderly.

	Call: 0800 731 5676

Electronic Forms

The ClearCare system uses electronic data standard and customisable forms that are completed online. The form can then be printed out, the service user can then add their comments to it and a member of staff then signs the form, together with the care home manager. A copy of this form is then placed on the service user’s file. This enables our customers to have both a paper based document, if required, and a totally secure electronic file based document. Data cannot be deleted, either maliciously or accidentally. The electronic copy can then be kept on file for 75 years (a legal requirement), but on termination of agreement with the client it is presented to them, in PDF format, on a form of read-only (i.e. cannot be altered) media (i.e. CD Rom).

Easy to customise

ClearCare forms also allow large companies with numerous homes to standardise the forms and processes across their care group, ensuring that all homes use the same method of recording. If any updates to a form are required the changes will automatically update across all of the homes. All fields within the forms are definable, to ensure that reports can be easily generated containing only pertinent information.

Simple to update

The ClearCare form can be updated and amended at any time by authorised personnel. All copies are available to print out, but never deleted. All forms, when completed by a member of staff, are date and time stamped, to create an evidenced trail. ClearCare tracks all movement through the system, and any activity such as form submission is attributable to the user’s ID. If an authorised person wishes to review or access any file, he/she can find out who has viewed that file previously and when.

Using ClearCare’s own language for the construction of online forms, your company’s own corporate brand can be replicated easily onto the system.
Alternatively, ClearCare has a large database of innovative standard forms that are ready to use.

Ofsted has the power to enter and inspect a residential care home at any time, with or without notification. Because ClearCare is a computerised system, the user can invite inspectors, social workers and other professionals to access the care home’s files, on a time limited or continuous basis. This improved, simplified access to files is designed to complement and enhance current inspection methods, the sharing of information and partnership working, promoting ClearCare’s philosophy of Best Practice and transparency of care.