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ClearCare offers a
safe,
simple,
streamlined and
secure
approach
to all
residential care home
management, whether
domiciliary, young
persons or elderly. |
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| Electronic
Forms |
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The ClearCare system uses electronic data standard
and customisable forms that are completed online.
The form can then be printed out, the service user
can then add their comments to it and a member of
staff then signs the form, together with the care
home manager. A copy of this form is then placed
on the service user’s file. This enables our
customers to have both a paper based document, if
required, and a totally secure electronic file based
document. Data cannot be deleted, either maliciously
or accidentally. The electronic copy can then be
kept on file for 75 years (a legal requirement),
but on termination of agreement with the client
it is presented to them, in PDF format, on a form
of read-only (i.e. cannot be altered) media (i.e. CD
Rom).
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Easy to customise
ClearCare forms also allow large companies with numerous homes
to standardise the forms and processes across their care group,
ensuring that all homes use the same method of recording. If
any updates to a form are required the changes will automatically
update across all of the homes. All fields within the forms
are definable, to ensure that reports can be easily generated
containing only pertinent information.
Simple
to update
The ClearCare form can be updated and amended at any time by
authorised personnel. All copies are available to print out,
but never deleted. All forms, when completed by a member of
staff, are date and time stamped, to create an evidenced trail.
ClearCare tracks all movement through the system, and any activity
such as form submission is attributable to the user’s
ID. If an authorised person wishes to review or access any file,
he/she can find out who has viewed that file previously and
when.
Using ClearCare’s own language for the construction of
online forms, your company’s own corporate brand can be
replicated easily onto the system.
Alternatively, ClearCare has a large database of innovative
standard forms that are ready to use.
The CSCI
has the power to enter and inspect a residential care
home at any time, with or without notification. Because ClearCare
is a computerised system, the user can invite inspectors, social
workers and other professionals to access the care home’s
files, on a time limited or continuous basis. This improved,
simplified access to files is designed to complement and enhance
current inspection methods, the sharing of information and partnership
working, promoting ClearCare’s philosophy of Best Practice
and transparency of care.
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